Groups

Collaborate with your family, roommates, or friends by creating groups in Busy Days. Groups allow you to share events, chores, and notes with other people.

Group owners and administrators must have the selected module (e.g., Chores or Events) included in their own plan. Other group members can join with limited access by registering, even if they don’t have a personal subscription.

Creating a Group

Create Your First Group

  1. Go to Settings → Groups
  2. Click Create New Group
  3. Enter a name, an optional description, and select which modules to use
  4. Click Create

You’ll automatically be assigned as the Owner of the group.

Group Modules

When creating a group, choose which features you want to share with your group. You can only select modules that you personally have access to.

Adding Members

Add an Existing User

  1. Open your group
  2. Click Add Member
  3. Enter their email address
  4. Send the invitation
  5. They’ll receive an email invitation to register and join your group. If they already have an account, they can accept the invitation directly in the app.

Every invitation needs a valid email address for the person who will join. For children who should sign in with their own simplified account, create a child account under Settings instead of skipping email on Add member. See Families and children.

You can invite others to join your group using a shareable link. This is handy when you want to share the invite via messaging apps, social media, or in person.

  1. Open your group
  2. Click Invite link
  3. Copy the link
  4. Share it with the people you want to invite

Anyone with the link can use it to request to join your group. You can review and accept or decline join requests in the group settings.

❗Note: Treat the invite link like a password. Anyone who has it can request to join your group. You can generate a new link at any time if you want to invalidate the old one.

❗Note: Invite links can only be created by group owners.

Member Roles and Permissions

Function User Owner Admin Member
Items Add ✓ ✓ ✓
Delete ✓ ✓ ✓
Update ✓ ✓ ✓
Mark as done ✓ ✓ ✓ ✓
Groups Add ✓
Delete ✓
Members Add ✓
Remove ✓
Update others ✓
Update own info ✓ ✓ ✓

Example:

  • If a user has a Busy Days Basic subscription that includes the Chores module, they can be an Owner or Admin in groups where chores are shared. If that same user joins a group that shares events, they can be a Member, meaning they can view events and mark tasks as completed.
  • If a user has a Busy Days Plus or Premium subscription that includes all modules, they can act as an Owner or Admin in any group.

Managing Members

Edit Member

Change a Member’s Role

  1. Go to the group settings
  2. Find the member
  3. Click their current role
  4. Select a new role (Owner, Admin, or Member)
  5. Save changes

Customize Member Avatar

Give each member a unique avatar:

  • Color: Choose from the color palette
  • Icon: Pick an icon to represent the member

Dietary Preferences and Allergens

  • Meal Planning and Chat use dietary preferences and allergen information per person; shared meal plans also use group settings where applicable.
  • Set your own defaults: go to Settings → Meals, tap Edit, and update dietary restrictions and restricted allergens.
  • If you are a group owner or admin, set group-wide values: go to Settings → Groups, open the group, open the Diet tab (shown when the group has the Meals module enabled), tap Edit, and save your changes.

Remove Members

  1. Open group settings
  2. Find the member
  3. Click Remove
  4. Confirm

Removed members:

  • Lose access to all group content
  • Can be re-invited later if needed

Sharing Chores, Events, and Notes with a Group

Add a Group to a Chore, Event, or Note

Add Group

  • You can link a chore, event, or note to one group.
  • Once a group is selected, you can then assign one or more group members (for chores and events).
  • All members of the group can see the shared chores, events, and notes.

Managing Multiple Groups

You can belong to multiple groups:

  • View all your groups under Settings → Groups
  • Choose which group to assign to a chore, event, or note
  • Each group has its own members and settings

Leaving a Group

As a Member

  1. Go to Settings → Groups
  2. Find the group
  3. Click Leave Group
  4. Confirm

You’ll lose access to all content shared within the group.

As an Owner

If you’re the only owner of the group:

  1. Transfer ownership to another admin or member before leaving
  2. Or Delete the group entirely (the group will be removed for all members)

Deleting a Group

Only owners can delete groups.

  1. Go to the group settings
  2. Click Delete Group
  3. Confirm deletion

⚠️ Warning: This will permanently delete:

  • The group for all members
  • All shared chores and events
  • This action cannot be undone

Common Use Cases

Family

  • Invite adults by email (or invite link); set up children as child accounts in Settings when needed. See Families and children.
  • Share household chores among family members
  • Coordinate family events and tasks
  • Stay on top of what’s happening at home

Roommates

  • Share common chores with your housemates
  • Manage private chores and events that aren’t shared with the group

Couples

  • Divide chores fairly
  • Create shared events
  • Plan and coordinate schedules together